Document Scanning

Volume A4/Letter Document Scanning

Using our sophisticated Kodak high speed duplex scanners we have a capacity to scan over 500,000 pages per day into most formats including TIF, PDF, OCR, HTML, JPG and many more.

Get Rid of Your Filing Space

Whether you have invoices, project files, correspondence, books/magazines, purchase orders or other documents to scan we can recommend the best way to do it and finish the job quickly, to a high quality and at a low cost! Typically you can store 3 filing cabinets of information on one CD ROM thereby saving thousands of pounds per year on document storage space.

Reduce your administration costs

According to a Gartner consultants survey, a typical office worker can spend around 40mins every day in finding documents upon which they perform their business tasks. A document management solution, in conjunction with scanning your documents, will cut this time at least in half. Therefore a department with 20 staff could save over 250 hours in time per month. At a cost of say £10 per hour this equates to £2500 saving per month per 20 staff!

Risk management & loss of information

The recent concerns on terrorism have brought home to many companies the catastrophic loss that can happen in a worst case. Most companies have regular tape backups of their electronic data but what about backups of all your paperwork? A recent report indicated that companies which suffered a total loss due to fire, etc of their documentation went out of business within 12 months. Document scanning and archival enables you to have multiple copies of your documents on and off-site and these can be re-instated within minutes of any disaster so staff can carry on their work.

Quality Control is a Priority!

We operate a number of different scanners from Kodak, Bell & Howell and Fujitsu giving us a throughput of many hundreds of thousands of pages a day. All documents are scanned to our externally audited ISO 9001 Quality Assurance procedures and we also follow the BS DISC PD0008 recommendations for the ' Legal admissibility of scanned information'.

DCS are one of the few UK approved contractors of the Home Office, MOD and Public Records Office in the UK. Make sure you can TRUST who scans in your documents !

A Range of Collection Services

We can collect your documents direct from your office anywhere in the UK and once scanned we can even securely shred them if required supplying an appropriate security certificate as proof.

A Totally Secure and Confidential Service
DCS are one of the few suppliers approved and used by the MOD, Home Office and Public Record Office (National Archives). Our security is audited on a regular basis to ensure that your documents are safe in our hands.

Free Document Management Software

Once scanned we can return the documents on CD-ROM in our FREE Alchemy document search/viewing database or alternatively we can load your documents on our webserver for secure password protected access anywhere in the world. Documents can then be searched for on a number of user definable fields which means a single document can be located and viewed in under a second.

We also have extensive experience in scanning documents into other EDM systems such as TokOpen, Documentum, Filenet, Microsoft Sharepoint and other systems thereby enabling you to outsource your high volume scanning requirements where in-house resources cannot cope.

For more detailed information on how our services can increase your companies profits and reduce administration and storage costs, see our FREE DCS white papers.

If you'd like to find out more about Document Scanning, please call us now on 01753 616720 or e-mail us with your particular requirements.